ToolsEnabled · for bookkeeping firms
Supplier bills in.
Entries ready
for your review.
Bill entry for independent bookkeeping firms of 1–20 people whose clients use QuickBooks Online. Send one client’s backlog or monthly pile of routine supplier bills.
First batch of up to 25 bills free. Then $1.00 per bill.
No contract. No minimum. Invoiced monthly.
01 / From your files to your review
One client.
One complete batch.
We agree the batch size and turnaround with your firm before work starts. You receive checked, coded bills in a file for your import tool, a schedule with source references, a question list and a batch summary.
- 01
Send the bills.
PDFs, scans or phone photos for one client. The first time, include that client’s vendor list and usual expense accounts. Use a dedicated email address or a folder your firm shares.
- 02
Get the batch back.
Bills come back checked, coded to your client’s accounts, in a file for your import tool: QuickBooks Online Advanced’s bill import, Rightworks Transaction Pro, or SaasAnt. A schedule ties every bill to its source file and page.
- 03
Review the questions.
Unknown vendor, unclear category, possible duplicate, statement, paid receipt or unreadable page: anything needing your decision goes on a short question list. Nothing uncertain is guessed.
Before the first batch, we test the import with three of that client’s bills in your import tool, so you can see exactly how they land.
No import tool? Ask us. We can talk through options, but we only promise the routes above.
Your firm stays in control.
We never approve or pay bills, change vendor bank details, or make accounting or tax decisions. You import and post the bills. We never need your QuickBooks login.
02 / Check the work first
Start with
25 bills, free.
Your first batch of up to 25 bills is free so you can check accuracy.
After the first batch
$1.00 per bill
- Invoiced monthly
- No contract, no minimum
- Any entry mistake we make is fixed free
03 / Where your files go
Client files.
Handled separately.
Bills are processed on ToolsEnabled computers and reviewed with Claude under Anthropic’s commercial terms.
One private folder per client.
Send bills by dedicated email or a folder your firm shares. Each client’s files stay in a separate private folder.
No model training use by default.
Anthropic’s commercial terms prohibit training on customer content. Its documentation describes feedback and opt-in exceptions. Read Anthropic’s training policy.
Deletion after delivery.
ToolsEnabled deletes batch files 30 days after delivery, or sooner on request. Anthropic’s separate retention rules apply to Claude copies: backend deletion can take a further 30 days after a chat is deleted, with exceptions. Read Anthropic’s retention policy.
Start with one client’s bills
Talk to Josh
about your first batch.
Email Josh Pinckard, founder of ToolsEnabled, to get started.
Email Josh about bill entryThe button opens your email app. You can also copy the address above.
Source files.
Bill entries.
Questions for you.